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Draft Meeting Procedure Local Law

Public notice

Notice is hereby given that the City of Ballarat intends to adopt the Meeting Procedure Local Law in accordance with section 119 of the Local Government Act 1989 (the Act).

The City of Ballarat has commenced the process of developing the new Meeting Procedure Local Law to replace Local Law No. 18 Meeting Procedure Local Law.

The review has been undertaken by Council officers from all relevant departments and with assistance from expert legal counsel.

The draft Meeting Procedure Local Law has been prepared with reference to the state government’s guidelines for local laws.

There are a broad range of matters that are addressed by the proposed Meeting Procedure Local Law. These matters include the following:
• Swearing in of Councillors and Election of Mayor;
• Councils Common Seal;
• Councils Office Holders; and
• Meeting Procedures.

The proposed changes focus on providing more clarity around statutory meetings, swearing in of councillors, election of temporary chairs, procedural motions, and petitions and joint letters.

It will also increase transparency around urgent business, notices of motion, alterations of motions and points or order, public question time and representations.

A copy of the draft Meeting Procedure Local Law together with a Community Impact Statement has been prepared and are available for viewing on the City of Ballarat’s website and for inspection at the Customer Service Centre at the Phoenix Building, 25 Armstrong Street South, Ballarat.

Any person may make a written submission to Council under section 223 of the Local Government Act 1989.

Written submissions must be received by the City of Ballarat by 5pm, 9 November 2018. Written submissions should be addressed to the Executive Manager Safety, Risk and Compliance Services, City of Ballarat and sent by mail to: PO Box 655, Ballarat 3353. Any person who has made a submission under section 223 of the Act and has requested to be heard in support of their written submission, is entitled to appear in person or to be represented by a person specified in the submission before the Council.

The proposed Local Law will be considered at the ordinary meeting to be held on 12 December 2018. The time and place of the Council meeting will be advised in writing.
Details of submissions may also be included within the official Council Agendas and Minutes which are public documents, and which may also be made available on Council’s website.

Council will consider any written submission in accordance with section 223 of the Act. Any person requiring further information should direct their enquiries to Cameron Montgomery, Executive Manager Safety, Risk and Compliance Services on (03) 5320 5500 or via email: info [at] ballarat.vic.gov.au.

Date of Publication: 
11 October 2018